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Logistics Management & LMIS System Analyst – UNDP

Agency: UNDP
Title: Logistics Management & LMIS System Analyst
Job ID: 24809
Practice Area – Job Family
Management
Vacancy End Date: 28/07/2019 (Midnight New York, USA)
Duty Station: Khartoum, Sudan
Education & Work Experience: G-Bachelor’s Level Degree – 2 year(s) experience, I-Master’s Level Degree – 0 year(s) experience
Languages: Desired: Arabic, English
Grade: SB4
Vacancy Type: Service Cotract (SC)
Contract Duration: 1 year

UNDP is recruiting a LMIS Analyst to support the implementation, of a comprehensive eLMIS, through a web based software and a mobile application, to ensure real-time visibility on the whole supply chain and reporting data from the last mile (health facilities). The LMIS Analyst will assist the planning and implementation of the mobile electronic Logistic Management Information System eLMIS with gradual expansion to ±3,000 health facilities.

Background
In January 2018, the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria (GFATM) approved the Program Continuation request of the Republic of Sudan funding of HIV/AIDS, and TB, under NFM-2 for the implementation period of 2018-2020. During the period of implementation of NFM-2, UNDP and the GF have agreed on PR transitional measures which will enhance gradual transfer of the PR-ship roles of GF grants to the Ministry of Health by end of 2020.

The procurement of goods (including health products and non-health products) and services represents a major portion of expenditure of the GF programme. One of the key activities under Sudan grants is to strengthen the national health procurement and supply chain management system to ensure the safe and effective use of medicines for improved health standards. As part of these efforts the collection, analysis and monitoring of the data along the whole supply chain, until the last-mile was identified as a key priority.

UNDP is recruiting a LMIS Analyst to support the implementation, of a comprehensive eLMIS, through a web based software and a mobile application, to ensure real-time visibility on the whole supply chain and reporting data from the last mile (health facilities). The LMIS Analyst will assist the planning and implementation of the mobile electronic Logistic Management Information System eLMIS with gradual expansion to ±3,000 health facilities.

In close coordination with the Federal Ministry of Health (FMOH) and the National Medical Supplies Fund (NMSF) and under the overall guidance of the UNDP Programme Manager and the direct supervision of the Procurement and Supply Chain Management Specialist

Duties and Responsibilities

Summary of key functions:
Support the planning, design and implementation of the Electronic Logistic Management Information System (eLMIS).
Support the data management of Global Fund products Supply Chain through the Warehouse Management System (WMS) in NMSF and the Electronic Logistic Management Information System (eLMIS) in the supply chain
Ensures timely preparation, analysis and submission of required reports
Supports the creation of partnerships and ensure harmonization of SCM interventions.
Contributes to capacity building and knowledge sharing in the area of SC planning, eLMIS and M&E.
Support to knowledge building and knowledge sharing
Planning, Design and Implementation of the Electronic Logistic Management Information System (eLMIS)

Provides advice and support to the national and State implementation teams of UNDP in development and phased implementation of the Electronic Logistic Management Information System, (eLMIS). This activity will involve a systematic and phased scale up of a system for SMS-enabled real time Management Information system (MIS) for HIV-AIDS, malaria, TB and Reproductive medicines
Works with FMOH and NMSF to ensure prompt and timely delivery of all planned activities against all set deadlines
Supporting nationwide scale-up of eLMIS across all states based on lessons learned during the pilot project.
Support the implementing states by establishing linkages with the State Ministries of Health, the States Departments of NMSF and other relevant officials, including the identification of gaps and challenges in the states that could affect the roll out of eLMIS there and propose solutions
Monitors and manages potential risks to the project delivery and work with FMOH and NMSF teams to mitigate these risks
Support the data management of Global Fund products Supply Chain through the Warehouse management system (WMS) in NMSF and the Electronic Logistic Management Information System, eLMIS in the supply chain.

Monitor and evaluate the Global Fund products data flow through NMSF Warehouse Management Systems (Damco) and the Electronic Logistic Management Information System, (eLMIS) and provide monthly reports.
Ensure that the supply chain data management is being implemented in compliance with the SRs agreement with GFATM and UNDP rules, regulations and procedures.
Work closely with the PSM specialist, Procurement and PSM analysts and Project managers for each grant to identify and address any supply chain data bottlenecks, constraints, challenges and opportunities to enhance grants implementation and performance.
Ensure information is shared and data is maintained between the SCM team and the different Project managers for each grant s well as M&E, including the provision of adequate information on stock status, distribution, consumption, expiries and other SCM information required for reporting and timely decision making.
Identify innovative approaches and modalities to achieve SCM targets.
Ensures timely preparation, analysis and submission of required reports to FMOH, NMSF, UNDP, focusing on the achievement of the following results:

Work closely with UNDP SC and procurement sections towards effective monitoring, timely development of reports (quarterly, annual, ad-hoc, etc.) and analysis of results of SC to incorporate lessons learnt into recommendations for improvement to be implemented by partners.
Ensure regular communication, verification of reports and timely feedback to FMOH and NMSF on the implementation of the eLMIS project
Maintain effective communication and collaboration with the all concerned partners including FMOH,NMSF, GFATM,LFA and GF HIST team.
Supports the creation of partnerships and ensure harmonization of SCM interventions, focusing on the achievement of the following results:

Provides support in creation of strategic partnerships and maintain effective communication channels with relevant SCM partners including NMSF and FMOH
Actively engage and provide necessary support in the integration of UNDP, FMOH and NMSF with other partners and other programmes in the FMOH.
In consultation with and advice from Supply Chain Management Analyst, implement recommendations from internal and external audits by ensuring timely corrective measures are taken, when necessary.

Knowledge Management
Prepares reports on activities, outputs and outcomes to meet internal UNDP requirements and for FMOH and the donor
Monitors and manages documentation on the e-LMIS implementation process and use lessons learned to inform effective scale up
Provides periodic status reports, annual reports, case studies, etc. in a timely manner

Competencies

Corporate Competencies:
Demonstrates commitment to UNDP’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:
Management and Leadership
Good managerial and leading skills
Demonstrate strong coordination and organizational skills
Ability to work as a part of a team, sharing information and coordinating efforts within the team
Consistently approaches to work with energy and a positive and constructive attitude
Excellent analytical and writing skills.

Communication
Good communication skill both in writing and oral including networking and interpersonal skills
Proven ability to persuade and influence others to cooperate.

Client Orientation
Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Proven ability to build strong relations with partners, clients for positive feedback
Ability to undertake and apply gender analysis to ensure gender equitable solutions

Partnership
Build, coordinate and advise on strategic and programmatic partnership
Facilitate the engagement of major stakeholders or groups in environment and sustainable development decision making, their access to and sharing of information for effective compliance.

Professionalism
Demonstrate professional competence and mastery of subject matter
Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
Speaks and writes clearly and effectively and demonstrates openness in sharing information and keeping people informed.
Willing to undertake other assignments as provided by the Head of the Facility

Leadership
Proactive in developing strategies to accomplish objectives,
Establishes and maintains relationships with a broad range of people to understand needs and gain support,
Drives for change and improvements,
Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Required Skills and Experience
Education: Master’s degree in Pharmacy or related field.

Experience:
Working experience with a Master’s degree, or two years with a Bachelor degree in pharmaceuticals and health products supply chain management programmes in Sudan
Sound knowledge of Supply Chain data Management of pharmaceuticals and health-related products and monitoring and evaluation
Excellent organizational and interpersonal skills
Excellent communication and written communication skills
Strong IT and Microsoft office skills
Language Requirements: Fluency in both written and spoken English and Arabic languages

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