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Personal Assistant to Country Director

Job Title: Personal Assistant to Country Director
Department: Operation
Reports To: Country Director
Location: Khartoum
Deadline for Submission: TOW WEEKS FROM THE ADVERTISMENT
Payment: Gross salary Grade C1/9 step 1 US$ 620
Number of vacancy: 1 Post
Duration: One year expandable
About Practical Action: Practical Action is a British charity established in 1966 with the vision of a sustainable world free of poverty and injustice in which technology is used for the benefit of all. We have been working in Sudan since 1988 and are operational in Blue Nile, North Darfur, and Eastern Sudan, supported by our country office in Khartoum and our Head Office in the UK. We work in the fields of Agriculture for resilience, energy and Rural WASH with markets, gender and climate change cross-cutting all our work.
· JOB PURPOSE: To provide an efficient and responsive administrative, organizational, and logistical service to the CD, helping him/her to manage and priorities his/her time.
· Providing full secretarial assistance to the management team during absences to ensure a high level of service is maintained.
Duties & Responsibilities Not All INCLUSIVE :
Manage the CD diary
· Record and manage CD appointments/ meetings and inform/remind CD with meeting times, Receive and dispatch mail.
· Receive and direct telephone calls, Send, receive and dispatch faxes.
Manage CD and organisational e-mail boxes
· Check general e-mail box and dispatch messages to concerned staff.
· Regularly check CD e-mail boxes and take necessary actions including responding to some of them
Undertake filing of documents
· Update the filing system and generalise its application in the organisation, regularly, check the CD’s out tray and make necessary filing.
· Work to synchronize electronic and hard filing systems.
Manage CD meetings
· Coordinate the organisation of Senior Management Team and Programme Management Teams meetings (SMT and PMT).
· Prepare the Agenda for the SMT and PMT meetings, Prepare folders of materials for above meetings and other similar meetings, Take meeting minutes and circulate to meeting attendees.
Organisational polices
· Circulate CD circulars and letters to staff.
Typing of material
· Typing of letters and memos in English and Arabic, Typing of reports, presentations, meeting minutes, timetables and other relevant materials.
Assistance to other staff
·Provide necessary similar assistance to CD subordinates, Any Other tasks to be assigned by CD.
KEY QUALIFICATIONS:
A Bachelor’s degree in Business Administration or any other major substitute relevant experience.
KEY COMPETENCES:
· Internal and external communication skills, Database Management, Good computer skills.
ESSENTIAL:
· Perfect attention to details, excellent organizational skills, excellent communication skills, both verbal and written and excellent knowledge in English language.
RELEVANT JOB EXPERIENCE
· Proven similar experience working as of secretarial – office management not less than 2 years
NB: Interested candidates should submit their application letters clearly indicating Job title and work station, C.V. and copies of educational and experience certificates to HAC Labour office in Khartoum Algmhoria Street, and to Practical Action Sudan office in the following email: [email protected]
Please DO NOT submits original certificates. Applications and attached documents are not returnable.
Only short listed candidates will be called for interview.
Closing date TOW WEEKS FROM THE ADVERTISMENT.
“We treat all applications for employment on their merits and do not take into consideration any factors that are not relevant to the job such as gender, race, religion, ethnic or national origin, caste, tribe, belief, age, marital status, pregnancy, caring responsibilities, sexual orientation, or disability.
Practical Action is committed to safeguarding and protecting children and vulnerable adults and as such candidates will be subject to pre-employment checks.”
“Women are highly encouraged to apply”

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تابعوا جديد الوظائف والمنح الدراسية بالاشتراك عبر الواتساب

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