Coordination Officer, Khartoum, Sudan – UNAMID
Posting Title: COORDINATION OFFICER, P4 (Temporary Job Opening)
Job Code Title: COORDINATION OFFICER
Department/Office: AU/UN Hybrid Operation in Darfur
Duty Station: KHARTOUM
Posting Period: 07 July 2019 – 20 July 2019
Job Opening Number: 19-Programme Management-UNAMID-119651-J-Khartoum (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The position is located within the Khartoum Liaison Office of the African Union-United Nations Operation in Darfur (UNAMID). Reporting to the Director of Mission Support, the incumbent perform coordination role involving relevant government institutions, UN Agencies, International Organizations and Diplomatic Missions on matters of interest to the Mission as well as administrative, logistical and operational responsibilities.
Within delegated authority, the Coordination Officer will be responsible for the following duties:
Coordination and Liaison
•Build, develop and maintain productive partnerships with mission components, United Nations Country Team (UNCT) members, diplomatic missions, regional organizations (such as African Union (AU) and Intergovernmental Authority on Development (IGAD)), and international organization to advance to matters of great interest to the Mission..
•Liaise with the relevant Government institutions including but not limited to the Ministry of Foreign Affairs (MoFA), Ministry of Defense (MoD), Ministry of Finance (MoF), Customs and Port Authorities, National Intelligence & Security Services (NISS), Sudan Civil Aviation Authority (SCAA), National Telecommunication Commission (NTC), Humanitarian Aid Commission (HAC) on behalf of the Mission to resolve issues that affect the delivery of support services in the implementation of the mission mandate;
•Represent UNAMID in United Nations Country Team (UNCT) Operations Management Team (OMT) to strengthen collaborations, address issues and find solutions of common interest, including the provisions of common services, identifying issues and provide inputs to the development of strategies for a common UN approach through policy, advocacy and/or programing efforts;
•Work with planning focal points across Mission components (e.g. military and police components) to ensure coverage of requirements, coherence of strategies and planning tools in all component-level planning documents;
•Organize and provide substantive and practical support to conferences, meetings, seminars and workshops, as necessary;
•Provide protocol and logistical support to official visits and missions related to Technical Assessment Missions, Strategic Assessment Missions, Strategic Reviews and others;
•Effectively coordinates actions relative to the administration of human resources activities in Khartoum and Port Sudan Offices ensuring consistency in the application of UN rules and procedures;
•Certifies travel requests and approves expense reports;
•Implement the established policies, procedures, standards and tools that are consistent with UN policy and practice.
•Contribute to the development of mission-specific- standing operating procedures (SoPs) and other guideline materials based on UN Financial Regulations and Rules, Property Managements Manual, International Public Sector Accounting Standards (IPSAS) Policy Guideline Framework
•Support the development of strategies, policies and other measures designed to achieve common objectives between the Mission, United Nations Country Team (UNCT) and other partners;
•Prepare summary and analytical documents, including background notes, note verbals, code cables and input for reports of the Secretary-General related to activities in Khartoum Liaison Office and port Sudan, in coordination with relevant Mission components and United Nations Headquarters (UNHQ);
•Manage and supervises the Mission Support programmes and staff at the Khartoum Liaison Office (KLO) and Port Sudan, ensuring that work programmes and structures are compatible with overall Mission Support Division goals.
Information Management and Communication
•Maintain an effective system of information management designed to guarantee accessibility and utility of information on mission-specific planning and United Nations Country Team (UNCT) programmes as well as system wide policies, guidance and best practice;
•Facilitate the flow of information between stakeholders, including between the Mission/ United Nations Country Team (UNCT) and UN Headquarters;
•Promote coherence in communication strategies among UN agencies and the Mission.
•Review and finalize Note Verbals for submission to the Ministry of Foreign Affairs (MoFA) and pursue follow-ups when due, ensure consistency of the Note Verbals and assignment of precise references to the Note Verbals for easy tracking, enable the Khartoum Liaison Office to keep the originating office for the respective Note Verbals to be abreast with time bound and routine actions, when and where required.
•Perform other duties as required
Professionalism – Knowledge of the work of united nations peacekeeping or peace-building operations, and its related subject concerned with political, conflict resolution, liaison, administration, logistics and related matters. Ability to evaluate international political situations in area of assignment. Ability to manage and coordinate many different levels and participants in operations in both the field and UN common system. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.
Advanced university degree (Master or equivalent) in Political Science, Conflict Resolution, Administration, Logistics, Human Resources Management, Finance, Accounting or a related field. A first level university degree with a combination of two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of seven (7) years of progressively responsible experience in programme and human resource management, administration or a related field is required. At least three years of experience working in a UN field operation -or similar multi-lateral or non-governmental organization, in a conflict or post-conflict setting, is required. Experience liaising with donors and participating in inter-agency coordination mechanisms at the national level is required. Experience in implementing United Nations personnel and administrative policies and procedures is desirable. Experience in using ERP system, such as Umoja, particularly, organizational management and travel management is required.
English and French are the working languages of the United Nations Secretariat. For the position, fluency in oral and written English and Arabic is required.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
• This position is temporarily available until 31 December 2019. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.